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August 27th - September 14th

Each year, RSOs are required to re-register with the Office of Student Activities. The purpose of Re-Registration is to ensure that organizations are aware of policies and procedures, have updated their OrgSync portal, and are prepared for the upcoming academic year. All of the steps listed below must be completed by Friday, September 14 at 5:00 PM. If these steps are completed by that date, you will have completed Re-Registration successfully and will continue operating as an RSO. Please review the steps below. If you have any questions, contact Jill Wulfenstein at

  1. Update & Renew OrgSync portal
    1. The membership list must be updated. This includes adding any new members, deleting or moving any non-members to a different group (i.e. ‘Alumni’), and updating current officer titles. Organizations are required to take a screenshot before and after updating their member list. The screenshots are to be submitted to Jill Wulfenstein via e-mail at .
    2. The Advisor Contract must be completed. This contract is automatically sent via email from OrgSync to your advisor’s email. It may go into a spam/junk folder, or the advisor may not know what it is. Be sure to let your advisor know to expect this email from OrgSync. Your portal/profile cannot be approved without a completed advisor contract.
    3. Please note: If the organization updates/renews the portal over the summer, it will not count towards Re-Registration. However, it will make it easier for the organization to then submit a renewal request in the fall.
  2. The president of the organization must complete the four online Officer Training modules through HotSpot

    • These modules can be found here.
    • There are four quizzes – one associated with each module.
    • The president of the organization must earn a 100 on the quizzes for them to count.
    • Each module has a link that will direct you to a quiz on either Google Forms or Qualtrics.

3. Leadership Workshops (Dates/Times/Locations below)

    1. The president and one E-Board member must each attend a leadership workshop. Members are encouraged to attend separate workshops rather than attending the same one. Members are welcome to attend more than one.
    2. The Fall Kick Off, tentatively scheduled for Saturday, September 1, 2018, counts for 2 workshop credits. This means that if the president OR an e-board member attends, the re-registration requirement will be met.

**Below is the 2017-2018 workshop schedule. You may use this as a general guide for planning. The final 2018-2019 schedule will be posted here by July 15th**

  • Tuesday, August 29 from 3-4PM in Hall of Languages 500
  • Wednesday, August 30 from 2-3PM in Hall of Languages 500
  • Friday, September 1 from 3-4PM in Hall of Languages 500
  • Saturday, September 2 from 1-3:30PM in Hall of Languages 500 –
  • [This workshop counts as 2 workshop credits. For instance, if the president OR E-Board member attends this workshop, the Re-Registration workshop requirement is completed.]
  • Tuesday, September 5 from 2-3PM in Hall of Languages 500
  • Wednesday, September 6 from 10-11AM in Hall of Languages 500
  • Friday, September 8 from 4-5PM in Hall of Languages 214
  • Monday, September 11 from 10-11AM in in Hall of Languages 500
  • Tuesday, September 12 from 4-5PM in Hall of Languages 500
  • Thursday, September 14 from 11-12PM in Hall of Languages 500
  • Friday, September 15 from 3-4PM in Hall of Languages 207

Friday, September 14 at 5PM is the deadline for ALL Re-Registration requirements to be met. Any organizations that fail to complete Re-Registration before September 14 at 5PM will forfeit RSO status and will not be able to function as an RSO. Those organizations would then have the opportunity to apply as a New RSO in the Fall 2019 semester.